A compendium of letters of recommendation should come from a large number of sources that present similar testimonials about the character of the candidate, which are relevant to the position/promotion/program/distinction for which he or she is applying. If the letters contain true and accurate evidence of the applicant`s suitability, this compendium will provide a conclusive argument in his favour. In some cases, a number of letters of recommendation are required. The applicant should seek the application instructions prior to submission to avoid too many or too few letters of recommendation being submitted. The text of the letter must be at least 1 paragraph, but may contain 2 or even 3 paragraphs. The idea is to explain the reasons for the recommendation by describing the character of the recommended person, listing personal attributes, and recording experiences of which the author has direct knowledge that is also relevant to the position. All personality traits deemed valuable to the position/purpose of the application, such as leadership, reliability, integrity, camaraderie and tenacity. Real-life examples of these positive properties should be recorded to reinforce the letter. The first example was written by a colonel to a lieutenant colonel, which is why he follows the exact format of a military letter of recommendation. The paragraph contains all the necessary information – name and rank of the candidate, position for which he is applying, how long the author knows the candidate and in what capacity. This last part summarizes the intention of the letter, reaffirms the author`s confidence in the applicant and contains the corresponding contact details at the end of the letter. This example was written by the football coach of a high school student who recommends students for the Air Force Academy.
The coach does not know exactly who will read the letter, so it is addressed to the registration service. The author demonstrates a clear understanding of what the Academy is looking for in a cadet and believes that this person possesses the necessary qualities. Authors who are not in the military may ignore these formatting details as desktop letterhead, “MEMORANDUM FOR,” “FROM,” “SUBJECT,” and numbered paragraphs, but they should always contain the date. If the letter is written by military personnel, it follows a clear format. Whenever possible, use the organization header and add the following information at the top of the page: If the letter was written by a civilian, a formal copy should be used to complete the letter. . . .